Employee Guide | Employee Roster

1) What is your roster & why is this important
2) Viewing your roster
   i) exporting your roster for printing
   ii) exporting your roster to a calendar
3) Accessing the employee view roster
   i) Exporting the employee view roster for printing
   ii) Exporting the employee view roster to a calendar 

 


🔍 RELATED ARTICLES

Mobile App | Rosters
Employee Guide | Confirming Your Roster Shifts


 

1) What is the employee roster & why is this important.

The employee roster ('your roster') is used when an employee needs to know their own rostered shifts. You may need to review your roster prior to your shift(s) commencing. You can only view your roster if your immediate leader / employer has granted online access for you.


NOTE: This article also explains the function of the 'employee view roster' which is a permission set your immediate leader / employer can grant you.

  • Employee Roster = Your roster data only.
  • Employee View Roster = Your + others roster data (depending on the permission(s) granted).

The easyemployer support desk cannot edit your permissions configuration.


 

2) Viewing your roster.

1. Click the 'Rosters' tab at the top of the screen.

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2. Click on 'My roster'.

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3. This opens up the 'My rosters' page. From here you can see the current roster period at the top, and the option to view future (or) past rosters, or rosters that meet a date range.

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4. Clicking on a period opens up the weeks roster for that period. Here you can see your shift details.

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5. You can click on an individual shift and click the 'magnifying glass' to see the full shift details. E.g. if there is a shift message you will need to open up the shift details.

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6. You can easily toggle between weeks, with the 'Previous Week' and 'Next Week' buttons.

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i) exporting your roster for printing.

In some circumstances you might need to export your roster for printing. E.g. to take a copy of your roster, or to print a physical copy.

1. With your roster open, click on the 'Export to PDF' button.

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2. You can then open the downloaded PDF in your preferred PDF application, and print a physical copy if required.

 

ii) exporting your roster to a calendar.

In some circumstances you might want to add your roster shifts to your preferred calendar application, so you can view your roster shifts in conjunction with your personal calendar (e.g. your own committments).

1. With your roster open, click on the 'Export to Calendar' button.

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2. This will give you an "ical" link which you can add to your preferred calendar application. You will need to refer to your calendar application documentation for instructions on how to add/import this URL.

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3) Accessing the employee view roster.


NOTE: Your immediate leader / employer needs to configure your online account with the correct permission(s) to access the employee view roster. The easyemployer support desk cannot edit your permissions configuration.


 

1. Click the 'Rosters' tab at the top of the screen.

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2. Click on 'Open a roster'.

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3. This opens up the 'Open roster' page. From here you can see the current roster period at the top, and the option to view future (or) past rosters, or rosters that meet a date range.

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4. Clicking on a period opens up the weeks roster for that period. Here you can see all the shift details your permission set allows to view.

In the example below, employee view roster has been granted to the 'administration' area of the organisation structure, allowing the employee to see all the rostering data for the role (Admin Assistant) in this area. This allows the employee to see who is working on the days they are not working (e.g. role sharing).

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5. You can click on an individual shift and click the 'magnifying glass' to see the full shift details. E.g. if there is a shift message you will need to open up the shift details.

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6. You can easily toggle between weeks, with the 'Previous Week' and 'Next Week' buttons (arrows at the left and right along the top of the roster).

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i) Exporting the employee view roster for printing.

1. Once in your roster the option exists to print it. Click on the 'Action Cog' in the top right of the screen.

2. 'Print' will appear as an option.

3. A popup box will appear that allows users to select the information that should be included on the printed version. Click on the 'Print' button.

4. You can then open the downloaded PDF in your preferred PDF application, and print a physical copy if required.

 

ii) Exporting the employee view roster to a calendar.

In some circumstances you might want to add the employee view roster shifts to your preferred calendar application, so you can view all roster shift data in your preferred calendar application.

1. With your roster open, click on the 'Action Cog' and select the 'Export' option.

2. A pop-up box will appear and you will need to select the information that should be included in the calendar export. Once the export parameters have been set click 'Export'.

3. This will give you an "ical" link which you can add to your preferred calendar application. You will need to refer to your calendar application documentation for instructions on how to add/import this URL.

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