Employee timesheet - My Timesheet

This article includes the following topics:

  • Accessing my timesheet
  • The timesheet shift colours
  • Creating a timesheet shift
  • Modify a timesheet shift
  • Leave a shift message
  • Confirming timesheet shifts

What is the timesheet

The timesheet records the actual clocked data and compares it to the roster shifts for the same period.

Note: Depending on your permission level, you might have access to modify your timesheet shifts.  

Why would I use the timesheet

Timesheets display actual clocked times for past shifts. This feature can be used by end users to check their past shifts and hours worked.

Related articles

Creating / viewing leave requests

Accessing my timesheet 

The timesheet can be accessed by:

1. View my current timesheet link on homepage, in the Quick Links Section

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The current timesheet will be displayed

2. The Timesheet tab
Click the Timesheet tab at the top of the screen

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Click My timesheet

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Select the timesheet period you would like to view and the timesheet will be displayed.

Through your online account, you can confirm timesheet (actual) shifts and also leave messages.

The timesheet shift colours

There are different colours of shifts on the timesheet which are shown in the following picture:

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  •  The key drop down will explain the different colours
    • Grey shift - roster and cannot be edited 
    • Black shift - automatically created shift 
    • Aqua blue - a shift that has been confirmed
    • Dark blue - a shift that has been enter manually or modified
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Creating a timesheet shift

1.  Open the timesheet period by following the steps above in Accessing my timesheet

2.  To create a shift, click in the white space corresponding to the day you would like to create the shift and the create shift dialogue will be displayed:
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  • If you are creating a shift on a day which has a roster shift (grey shift) the system will match the start time, end time and breaks automatically
  • Change the time by using the hour and minute drop down (24 hour time), or change the shift length by typing the duration of the shift in to the "Shift length" field
  • If you need to create a break, click Creak break
  • Click Create shift to create the shift

Modify a timesheet shift

1. Open the timesheet period by following the steps above in Accessing my timesheet

2. Click the shift you would like to modify (you cannot edit the roster (grey) shift

3. Click the Edit actual shift button (Pencil)

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  • Change the time by using the hour and minute drop down (24 hour time)
  • If you need to create a break, click Create break
  • If you need to edit a break, click the Pencil under Actions
  • Click Update to update the shift

Confirming timesheet shifts

1. A to do item will be displayed saying you need to confirm actual shifts

2. Clicking the to do item will take you to the relevant timesheet

3. Click the shift

4. Click Confirm actual shift

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5. The shift will change colour signifying you have confirmed this shift 

Leave a shift message

1. Leaving a message on a shift is a way to inform your manager of something that has happened during your shift.

  •  An example of this is if you were required to stay late because it was busy.  

2. Click the shift

3. Click Edit shift message

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4. Type the message and click save

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