Employee Guide | Weekly Availability

1) What is the availability system & why is this important
2) Availability function
      i) Determining if you can submit an availability request
      ii) How to submit an availability request (ongoing)
      iii) How to submit an availability request (once-off)
      iv) Determining availability request approval status

 

1) What is the availability system & why is this important.

The availability system allows you to select times that you are unable to work informing your immediate leader / employer of times you cannot work. The availability period always matches the roster period.

Once the roster has been published, or the deadline has passed, you won’t be able to submit availability for that week. Contact your immediate leader or employer to check your deadline for submitting a request.

 

2) Availability function.

i) Determining if you can submit an availability request. 


NOTE: Your organisation/employer configures the policies which cause periods to be locked/unlocked. The easyemployer support desk cannot assist with locked availability queries, these need to be raised with your immediate leader / employer.


1. Click the 'availability' tab.

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2. If the 'submit for approval button' is coloured, it means that you can submit an availability request for that week.

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3. If the 'submit for approval button' is greyed out, it means that you cannot submit an availability request for that week.

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ii) How to submit an availability request (ongoing).

Use recurring availability if your availability doesn't change very often or will be the same for a long period of time. Recurring availability occurs every week.  

1. Click the 'availability' tab.

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2. Highlight the time(s) of the week you are regularly unavailable to work in the availability calendar.

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3. In the above example my availability / unavailability is:

  • Monday: unavailable from 3pm
  • Tuesday: available all day
  • Wednesday: available after 12pm
  • Thursday: not available
  • Friday: available
  • Saturday: available
  • Sunday: not available

4. Enter a message.

5. Click 'submit for approval'.

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6. Choose 'every week from here onwards'.

7. If your request requires approval by your immediate leader / employer, they will receive a notification for your request.

 

iii) How to submit an availability request (once-off).

Use once off availability to inform your organisation of times where your availability will need to change for a short period of time.  An example of this is you a casual employee who is going on holiday for one week.

1. Click the 'availability' tab.

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2. Scroll and find the correct week.

3. Modify your availability by clicking (or clicking and dragging) in the availability calendar.

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4. In the above example, my availability/unavailability is:

  • Unavailable all week

5. Click 'submit for approval'.

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6. Click 'to this week only'.

7. If your request requires approval by your organisation, they will receive a notification for your request.

8. Use 'next week' to scroll to the next week and updated your availability further (if required).

 

iv) Determining availability request approval status. 


NOTE: Your organisation/employer configures who is able to approve your availability request. The easyemployer support desk cannot assist with availability application approval queries, these need to be raised with your immediate leader / employer.


1. You can refer to the availability calendar and review the dates for your application, to see if the date(s) have an updated 'availability state'.

Availability Submitted (pending approval)

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Availability Approved

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NOTE: There is a key which assists in understanding the different colours/shades on the availability calendar.

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