Employee Guide | Create / Review Leave Requests

1) Overview
2) Create a leave request
3) Review leave requests



Employee Guide | Viewing Entitlement Balances


1) Overview

A leave request is required by most organisations for any form of planned leave or time away from work. A leave request contains important information regarding the period for the time away and is sent within the organisation for approval.

Depending on the policies of your organisation, you may be required to submit a leave request, subject to approval from a supervisor or manager –refer to your organisation's policies (or immediate leader) for any applicable rules (and/or) lead times required.



The Easy Employer Support Team cannot assist employees in understanding to whom their leave application was sent, nor can the Easy Employer Support Team assist with providing comment when a leave application is declined (or approved). You will need to speak to your immediate leader.

If you are creating a leave request and the estimated hours are "0" then this means your standard daily hours have not been set in Easy Employer. Please speak to your employer to set these.

If you have standard daily hours set then the "0" balance may be caused by the leave shift being generated while an actual shift was already present. This would mean the standard daily hours are satisfied by the actual shift and the leave shift did not need to satisfy any of the standard daily hours.

There is an easier way to get the leave in for this situation. Click Manage on an automatically generated shift. You will have the option to 'Convert to leave' which will ensure that an issue like this does not occur in the future. Alternatively, the actual shift would need to be deleted before the leave shift is created.


2) Create a leave request

  1. Under My Easy Employer, click Leave.
  2. Click Create leave request for me.
  3. Select the leave type.
  4. Select if it is Paid / Unpaid.
  5. Click Next.
  6. Choose the date range and time for the request.
  7. Select Start date / End date.
    • Click the calendar icon Calendar_Icon.png next to the date to select the dates using the calendar popup:
    • If the request is for only a portion of the day, untick Auto calculate duration and choose the start and end times.
  8. Once the dates / times selection has been completed, click Calculate to get an estimate of your entitlement balances based on the current leave request.
  9. Click Next.
  10. The following section allows you to enter a comment for your manager. It is recommended to provide as much detail as possible.
  11. Click Next.
  12. Review all the information provided in your leave request is correct.
  13. Click Finish.

Your request has been submitted and will be reviewed by your organisation. You will receive a notification when your request has been approved (or declined).


3) Review leave requests

  1. Under My Easy Employer, click Leave.
  2. The Leave page displays your upcoming leave requests under the My Leave section.
  3. Click Actions (three dots icon) at the end of a leave request to Edit, Delete, or Edit End.
  4. To filter leave requests, for example, to view past requests, select the dates via the (From/To) section.
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