Report - Variance

 

What is the variance report

The variance report displays roster vs paid hours and costs which can be run for any period of time, split by day and week, scoped to groups, users and custom entities (e.g clients, activities or funding schemes) and be grouped by site, area, role, user and custom entities (e.g clients, activities or funding schemes).

What data is included in the variance report

The variance report includes the following data: 

  • Published and unpublished roster hours and costs
  • Public holiday non-worked hours and costs
  • Public holiday worked hours and costs
  • Worked paid hours and costs
  • All payroll costs (penalty rates, allowances etc) relating to the above
  • Unpaid and paid leave hours and costs (if you selct the option "Include leave shifts").

What data is not included in the variance report

The variance report does not include the following data:

  • make up hours (e.g. minimum hours).

Loading the variance report

  1. Click reports
  2. Click Variance report located under Workforce
  3. Choose the data to be reported on.

Exporting the report to Excel

  1. Load the report by following the instructions above
  2. Choose the data to be reported on or load a preset
  3. Click the Export button.

Saved presets

The variance report provides preset functionality where you can define custom reports to be easily loaded

To save a preset: 

  1. Load the report following the instructions above
  2. Choose the data to be assigned to the preset
  3. Enter the name of the preset under "save current selection as a preset"
  4. Click Save preset.

Loading a saved preset

Once presets have been saved, they can be used to quickly generate the report in your custom format

To load a saved preset:

  1. Load the report following the instructions above
  2. Choose the data to be assigned to the preset
  3. Enter the name of the preset under "save current selection as a preset"
  4. Click Save preset.

Scoping the Report

Different scopes can be set in the top section of this report. 

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All of the categories can be adjusted by clicking on the drop down boxes or the edit buttons.

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Each section has different options available that are explained below. 

Period

The option selected will restrict the data displayed to the selected period. Options include:

  • Current payroll period
  • Previous payroll period
  • Last finalised payroll period
  • Specific dates

Note: If using 'specific dates', dates will need to be selected from the date pickers that appear when this option is selected.

Include leave shifts

Whether to include leave shifts in this report. Yes and No are the only available options.

Metrics

Metrics refers to the way in which the data should be displayed. Options include:

  • Hours
  • Cost
  • Hours + Cost

Split

This option refers to how the data should be further broken down or scoped. This helps to provide data in a may that is most useful to users. Options include:

  • No split
  • By week
  • By date
  • By day of week total
  • By day of week average 

Clients (or other custom entity types)

Clicking the 'Edit' option will cause a popup to appear that displays a list of clients (or other custom entity types). This enables users to select specific clients (or other custom entities) to be displayed on the report. 

Employment types

Clicking the 'Edit' option will cause a popup to appear that displays a list of employment types (typically full-time part-time and casual). This enables users to select specific employment types to be displayed on the report.

Groups

Clicking the 'Edit' option will cause a popup to appear that displays a list of groups (the organisation structure). This enables users to select specific groups to display on the report.

Users

Clicking the 'Edit' option will cause a popup to appear that displays the user list. Users can then be selected to appear on this report.

Positions 

Clicking the 'Edit' option will cause a popup to appear that displays a list of positions from the award to be displayed. This enables users to select award positions to be displayed on the report.

Group by

Unlike other available scopes, the 'Group by' option allows for multiple options to be selected. This will group the data into different subsections based on selection. Options include:

  • (Blank) - no options selected
  • Area
  • Client (or other custom entity type name)
  • Employment type
  • Position 
  • Role
  • Site
  • User

Once a data selection has been loaded, users have the ability to save their selection as a preset. A preset can be loaded to save time when the same scopes need to be used again. To save a preset enter the name and click save preset.

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Loading a preset can be done by selecting the saved preset from the drop down list and clicking load preset.

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Example reports

Site, area and role scoped to only sites Canberra and Melbourne

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Funding scheme

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Funding scheme and activity scoped to only NDIA and specific activities 

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Client, Funding scheme and Activity scoped to NDIA and specific activities 

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