1) What is an electronic calendar
2) How does this feature work
3) How to obtain the ical URL to add to electronic calendar
4) Creating an electronic calendar link for clients
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1) What is an electronic calendar
An electronic calendar is generally available through external email services. These calendars are designed to help users plan their days and allocate time to specific tasks.
2) How does this feature work
Subscribing to the roster using an ical link, automatically adds roster shifts into your electronic calendar. Your roster is kept up to date in your calendar by automatically updating with published shifts, at a defined update interval (most calendar applications allow this interval to be set). Users can also create a calendar link for their clients and instructions for this can be found below.
NOTE: A group selection can be adjusted to only show roster shifts from certain roles, areas or sites that you manage.
The following is an example of how your roster will look in an electronic calendar:
Day view
NOTE:
Refresh interval: It is the responsibility of the calendar application to pull new data from Easy Employer. In some calendar applications you can control the interval it updates, or you can perform a refresh or send and receive to pull new data to your calendar from Easy Employer.
Display: Easy Employer cannot control how the entries are displayed in the application.
3) How to obtain the ical URL to add to electronic calendar
- Click on Scheduling on the navigation bar.
- Click Rosters.
- Click on the Current roster.
- Choose the sites for the roster and click Submit.
- Use the groups button to select the sites, areas or roles that you would like included in your calendar. You can have multiple calendars for different sections of the business.
- An example of this is a pharmacy. You could have a calendar for your Pharmacy Assistants and a separate calendar for you Pharmacists. Or you could have a separate calendar for Front of shop and another one for Dispensary.
- Click Export on the actions menu.
- Select Export to Calendar and the information you would like exported to the calendar, and press Export.
- This will pop up a window with a link.
- Copy this Calendar link into your Calendar to add the roster information in your calendar.
NOTE: The calendar link will be unique for your group selection. You can customise what shifts you would like displayed on your calendar by using the groups button.
4) Creating an electronic calendar link for clients
- Click on Scheduling on the navigation bar.
- Click Rosters.
- Select and open a roster period.
- Click the cog in the top right corner of the roster.
- Select the Export option.
- Select Export to Calendar, the name of the client that will receive this link, and any other relevant information you would like exported to the client's calendar, and press Export.
- A popup will be displayed that shows a link. This link needs to be copied and sent to the client so they can add it to their electronic calendar.