Timesheet - public holiday handling

To change what public holidays your organisation observes, please see the guide: Configuring observed public holidays

This guide contains the following topics:

  • How do public holiday non worked shifts create
  • Public holiday worked shift
  • What do public holiday shifts look like
  • Creating a public holiday shift manually
  • Example of payroll interpretation

What are public holiday shifts

Public holiday timesheet shifts will automatically create for relevant employees (Note: if a shift does not create for an employee, it could be because their configuration is not correct. You can easily create a shift manually by following the instructions below).

For most organisations, this is permanent employees, part time and full time employees. This public holiday shift is often referred to as the Public holiday non worked shift (e.g. the standard day for an employee). If an employee worked a public holiday this is often referred to as the Public holiday worked shift. 

Why is this important 

Many organisations have different requirements relating to public holidays. Due to this organisations can take action to satisfy their requirements using this guide.

NOTE: It is the responsibility of the timesheet manager to review the public holiday non worked shift(s) and adjust the duration if required. This is easily done by editing the public holiday shift on the timesheet and changing the duration.

How do public holiday non worked shifts create

Public holiday shifts create based on the settings assigned in the users pay group.

1. Select Organisation

2016-10-06_14h10_16.png

2. Navigate to the Users page

2016-10-17_11h18_31.png

3. Click the user

2016-10-17_12h12_39.png

4. Click Payroll

2016-10-17_12h14_09.png

5. Click the award pay group the user is assigned to e.g. Part time

2016-10-17_12h15_09.png

6. Scroll down to Public holiday rates - Public holiday shifts and the settings will be shown:

Screen_Shot_2013-08-20_at_9.55.52_PM.png

 

Public holiday worked shift

The other type of shift a user can have on a public holiday is a shift called, Public holiday worked shift. How this shift is paid is set in a users pay group:

1. Click the user

2. Click Payroll

3. Click the award pay group the user is assigned to e.g. Part time

4. Scroll down to Public holiday rates - Worked shift and the settings will be shown:

Screen_Shot_2013-08-20_at_10.02.00_PM.png

 

What do public holiday shifts look like

Public holiday non worked shift

Screen_Shot_2013-08-20_at_10.03.43_PM.png

Public holiday non worked shift and worked shift

Screen_Shot_2013-08-20_at_10.04.05_PM.png

 

Creating a public holiday shift manually

Depending on your configuration a public holiday shift may not have been created for an employee. This could be for many reasons (standard hours not set) but a public holiday shift can easily be created.

1. Click to create a shift on the timesheet

2. Under Shift type select public holiday

2016-10-17_12h52_37.png

3. Create the shift

 

Example of payroll interpretation

The below is an example of the payroll interpretation of the above situation where someone works on a public holiday. Jake Barrell is full time and gets paid a standard 7.6 hours on that day as that is his standard day at a 1x multiplier. He worked an 8 hour shift and therefore the system automatically adjusted the standard 1x multiplier payroll code to 8 hours so he is paid a total of 2.5x for the 8 hours on that day.

2016-10-17_12h54_55.png

 

Have more questions? Submit a request

Comments

Powered by Zendesk