Timesheet - automatically create unpaid break

This guide contains the following topics:

  • What is the automatically create unpaid break feature
  • How to configure the automatically create break feature

What is the automatically create unpaid break feature

Unpaid breaks can be automatically added to the timesheet shift if the employee did not clock a break. 

Why is this feature used

This feature is used to automatically add an unpaid break to a user's timesheet shift if the employee did not clock a break, and  it can also be used to speed up rostering by automatically generating an unpaid break after a certain amount of time.

How to configure the automatically create break feature

The automatically create break feature is a timesheet role and therefore, can be configured for the whole organisation by changing the organisations timesheet rule, or applied to specific users by applying the user timesheet rule.

1. Open the timesheet rules section for the organisation or for a user

2. For both, select "Organisation" from the top navigation bar

3. For an organisation, select the 'Organisation' option

4. Navigate to the rules section in the left navigation bar.

5. Expand 'Timesheet Rules'

6. Scroll down to the 'Automatic breaks' section

7. Change the values:

  • Automatically create break 
    • No - break will not be automatically created
    • Yes - break will be created based on the minimum shift length value and the days to apply value
    • Base on roster shift - the unpaid break will automatically create if the roster shift has one set
  • Minimum shift length (if the automatically create break value is set to Yes)
    • Enter a value - the minimum length to automatically apply the break, e.g 5 hours or for greater than 5, enter 5.01
  • Days to apply (if the automatically create break value is set to Yes)
    • Select the days for the automatic break to apply to

 

How to automatically create breaks For one user

1. Select 'Organisation'

2. Select the 'Users' option

3. Select the user who you want the system to automatically create an unpaid break for 

4. Navigate to the rules section in the left navigation bar 

5. Expand 'Timesheet Rules'

6. Locate the Automatic breaks section

7. Change the values:

  • Automatically create break 
    • No - break will not be automatically created
    • Yes - break will be created based on the minimum shift length value and the days to apply value
    • Base on roster shift - the unpaid break will automatically create if the roster shift has one set
  • Minimum shift length (if the automatically create break value is set to Yes)
    • Enter a value - the minimum length to automatically apply the break, e.g 5 hours or for greater than 5, enter 5.01
  • Days to apply (if the automatically create break value is set to Yes)
    • Select the days for the automatic break to apply to

 

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