The permission system

This article includes the following topics:

  • How do permissions work
  • The different permissions
  • Organisation permission
  • Group permission

What are permissions

Permissions control the level of access a user has within easyemployer. This allows users to focus on their areas of responsibility and only allows access of sensitive information to the appropriate people.  

Why use permissions

Permissions are a mandatory requirement in the easyemployer system. They are set based on company requirements and tasks users need to complete in the system. If issues exist with the permissions that a user has been granted within the system they should contact their manager for support.

How do permissions work

A user can have higher permissions for the whole organisation or for a specific part of the group tree (See: The organisation structure). If a user is assigned to a higher organisation permission, then that permission is applied to every group (e.g. every role in every site) in the organisation. If the user is assigned to a higher permission for a particular group, then that permission is applied from that group in the hierarchy (e.g. a roles in a particular site or area).

The different permissions

There is a default set of permissions configured in easyemployer. For a description of the permissions and the functions that the various roles can perform, see 'Permissions and Function'.  Your organisation might have custom permission sets or if you require one, please contact the easyemployer help desk. 

How to set an organisation permission

Setting organisation permission for an employee will apply for that permission across the whole organisation.

  1. Click Organisation
  2. Click Users
  3. Click the user
  4. Click Permissions
  5. Click edit under actions in line with the organisation permission
  6. Select the required permission, update and follow the prompts. 

How to set group permissions

Permissions can be applied to groups giving higher access to a user, but for only a certain section of the organisation structure in easyemployer

  1. Click Organisation
  2. Click Users
  3. Click the user
  4. Click Permissions
  5. Click Add permission to add an organisation structure level
  6. Follow the prompts to select the organisation structure level and add
  7. Click edit under actions in line with the group
  8. Select the required permission, update and follow the prompts. 

 

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