Public Holidays - managing public holidays

1) Public holiday data

2) Organisational responsibilities regarding public holidays

3) Reviewing public holidays (organisation level)

4) Reviewing public holidays (site level)

 

1) Public holiday data

  • Public Holidays area loaded from the government website here using the dataset from data.gov.au here around August/September each year for the next year.  
    • NOTE: Part-day public holidays are not imported as the government source does not provide the breakdown of time for the part-day. These will need to be added manually if they are observed.
  • When loaded, public holidays will automatically be enabled on each site based on the state that has been selected.
  • If the Public Holiday does not apply to your site(s) (e.g. Bank Holiday) it is the organisation's responsibility to disable these as required (see below, Your responsibilities regarding public holidays)
  • If a Public Holiday does not exist but it applies to your site (e.g. regional public holiday) it is the organisation's responsibility to add and enable these as required.

2) Organisational responsibilities regarding public holidays

  • It is the responsibility of the easyemployer account holder to ensure that all public holidays are configured correctly as per the business requirements. This includes but is not limited to regional/territorial public holidays, part-day public holidays and any changes to public holidays that occur after the public holidays are loaded from the government sources. 
  • New Zealand "Mondayisation" of public holidays is not configurable/automated in easyemployer. These are required to be calculated manually.

Limitations

  • Once a public holiday has been entered into easyemployer it cannot be edited. This means existing public holidays cannot be renamed, deleted or change their dates.

 

3) Reviewing Public Holidays (organisation level)

1. Click Organisation

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2. Click Organisation

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3. Click Public Holidays

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4. All the public holidays will be displayed

5. Users can change the Year, Country or State/Region being displayed by clicking on the corresponding drop down menus.

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Adding a Public Holiday (Organisation level)

1. Open the Public Holidays section by following the steps above in Reviewing Public Holidays

2. Click the Add Public Holiday button

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3. Complete form and click Submit

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Deselect public holidays (organisation level)

1. Click Organisation in the navigation bar 

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2. Click Manage Organisation 

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3. Click the Public holidays tab

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4. Locate the public holiday that should be deselected from the list (use the state/region scope to more easily locate the public holiday). Click the cog that appears when hovering over the public holiday and select Manage.

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5. A list of sites will be displayed. Deselect the sites that should not observe the public holiday (a tick indicates that the site will observe the public holiday). Click Save to finish. 

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4) Reviewing Public Holidays (site level)

1. Select Organisation from the top navigation bar

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2. Select Organisation Structure

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3. Select a Site

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4. Select Settings from the left navigation bar and confirm that the site is set to the correct state

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5. Select Public Holidays from the left navigation bar

6. The public holidays observed in the site will be denoted by a green tick, and the holidays not observed will have a red cross

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7. The public holidays displayed can be limited to those that are observed by the site.  Click the show observed holidays only box to use this featrue.

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8. Further refinements can be made to the display by selecting the year and state 

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9. When opened, the public holidays will automatically be sorted by date (January - December). This order can be changed by pressing on the heading for Date Period again, changing the order to December - January. The holidays can also be sorted by State/Region, Name, Date Period and Observed.

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10. The arrow next to the heading represents the order in which the list is being sorted. The arrow will appear when a heading is clicked and the order of the public holidays changes.

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Selecting/Deselecting observed public holidays

1. Select Organisation from the top navigation bar

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2. Select Organisation Structure

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3. Select a Site

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4. Select Public Holidays from the left navigation bar

5. The public holidays observed list will be displayed. Observed public holidays in the site will be denoted by a green tick, and the holidays not observed will have a red cross.

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6. To edit which holidays are observed, press the pencil edit icon
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7. Check-boxes will now appear in place of the ticks and crosses. 

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8. Tick the holidays that should be observed and deselect the ones that should not. Click the floppy-disk icon to save.
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Add a new public holiday (site level)

1. Select Organisation from the top navigation bar

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2. Select Organisation Structure

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3. Select a Site

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4. Select Public Holidays from the left navigation bar

5. To add a new public holiday press on the Create Public Holiday button

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6. Input the details, ensuring that the observed by this site box is checked, and press submit. The newly added holiday will now be observed at that site.

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