Availability | Confirmed Availability Indication on Roster

1) What is confirmed availability
2) How to use the confirm availability feature

i) Confirmation of Availability
ii) Notifying a user to confirm their availability
iii) Marking User Unavailable
iv) Marking User Available

 


🔍 RELATED ARTICLES

Availability | User Availability


 

1) What is confirmed availability

When viewing the rosters an icon is displayed indicating whether or not an individual has confirmed that their availability is still correct for the open roster period. Users of the Easy Employer system are reminded to confirm their availability each week in their 'to do list'.

This feature is designed to help managers during the rostering process as they can be certain that employees are available for specific shifts.

 

2) How to use the confirmed availability feature

i) Confirmation of Availability

  1. Open the roster.
  2. Under the users name, you will now see the Confirmed Availability icon.
    rstr_usrs_conf-avail-icns.png
  3. In the above example:
    • Thomas Anderson has confirmed his availability for the week
    • Jake Barrell has not confirmed his availability for the week.

 

ii) Notifying a user to confirm their availability

  1. Click on the Confirmed Availability icon.
    rstr_usr_avail-nt-conf.png
  2. Select Send a notification to this user to confirm their availability and click Submit.
    rstr_usr_avail_snd-notif.png
  3. Select the notification method and press Submit.
    rstr_usr_avail_snd-notif_mthd.png
  4. The user will receive a notification via the chosen method reminding them to update their availability for the week.

 

iii) Marking User Unavailable

  1. Click on the Confirmed Availability icon.
    rstr_usr_avail-nt-conf.png
  2. Select Mark this user as completely unavailable for this week and click Submit.
    rstr_usr_avail_unavail.png
  3. The availability for the user for that week will be completely unavailable

 

iv) Marking User Available

  1. Click on the Confirmed Availability icon.
    rstr_usr_avail-nt-conf.png
  2. Select the toggle next to Mark this user as completely available for this week and click Submit.
    rstr_usr_avail_avail.png
  3. The availability for the user for that week will be completely available

 

v) Confirming Availability on Behalf of User

  1. Click on the Confirmed Availability icon.
    rstr_usr_avail-nt-conf.png
  2. Select Confirm this period using the users previously set availability and click Submit.
    rstr_usr_avail_prev.png
  3. The availability for the user for that week will be confirmed using the users previously set availability.
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