Payroll - assigning and changing a users pay group or base hourly rate

1) What are award pay groups

2) Assigning a user to a pay group and hourly rate

3) Changing a users pay group

4) Changing a users base hourly rate

5) Creating a custom rate

6) Assigning a custom rate

1) What are award pay groups

Award pay groups are set based on the industry or workplace award. These rates are assigned to users and dictate their normal hourly rate and penalties. Rates need to be assigned to employees to ensure they are paid correctly. This also enables easyemployer to project costs for a roster period. 

2) Assigning a user to a pay group and hourly rate

1. Click Organisation


2. Click Users

3. Click the specific user (I clicked Joe Bloggs)

4. Click Payroll tab

5. Click Change next to Award pay group

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6. Click the Award, Position, Award pay groups and Base hourly rate

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7. Click Save

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3) Changing a users pay group

1. Click Organisation

2. Click Users

3. Click the user (I clicked Joe Bloggs)

4. Click Payroll

5. Click Change next to award pay group

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6. Change the users pay group

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4) Changing a users base hourly rate

1. Click Organisation

2. Click Users

3. Click the user (I clicked Joe Bloggs)

4. Click Payroll


5. Click Change next to award pay group

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6. Change the users base hourly rate to one in the list or create a unique one

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Note: Changing a users pay group or base hourly rate through the methods above, will only update the users details from the current payroll period forward.  If you need to update the details in a previous payroll period, open that payroll report and click Change next to award pay group (you cannot change pay groups in previously finalised payroll periods).

 

5) Creating a custom rate

The process below outlines the new way to add custom rates in easyemployer. This has been changed as this method provides the following benefits:

  • Better reporting than previous methods
  • Ensures all employees appear on a rate table
  • Prevents issues with data integrity

1. Click Organisation in the navigation bar

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2. Click Awards

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3. Select the award

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4. Select the position where the custom rate should apply

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5. Click the Add button on the User rates table

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6. A popup box will be displayed. Add the name and value of the custom rate.

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7. Click Save

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8. The rate will be added to the User rates table

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6) Assigning a custom rate

Once the custom rate has been added to the rate table it can be selected for a user. 

1. Click Organisation

2. Click Users

3. Click the user (I clicked Patricia Young)

4. Click Payroll


5. Click Change next to award pay group

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6. Select the position that contains the custom rate.

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7. The custom rate will appear on the classification rate list. Select the custom rate and save changes. 

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