Payroll | Assign / Edit Users' Awards, Positions, Pay Groups or Classification Rates

1) What are award pay groups
2) Assign/edit users' Awards, Positions, Award pay groups and Classification rates
3) Create a Defined Rate or a User Rate (custom rate)
4) Assign a User Rate (custom rate)

🔍 RELATED ARTICLES

Award | Update Payroll Categories / Position Rates

1) What are award pay groups

Award pay groups are a way to organise users, based on the industry or workplace award. These rates are assigned to users and dictate their normal hourly rate and penalties. Rates need to be assigned to employees to ensure they are paid correctly. This also enables EE (Easy Employer) to project costs for a roster period.

2) Assign / edit users' Awards, Positions, Award pay groups and Classification rates

1. Click Organisation on the navigation bar.
2. Click Users.
   
3. Select the user (e.g. Jake Barrel).
   
4. Click Payroll on the sidebar.
5. Under the User award section, click Change.
   
6. Select the Award, Position, Pay group and Classification rate, and click Save.
   

Follow the steps above to change/update the Award, Position, Pay group, and Classification rate.

NOTE: Changing a users pay group or base hourly rate through the methods above, will only update the users details from the current payroll period forward. If you need to update the details in a previous payroll period, open that payroll report and click Change next to award pay group (you cannot change pay groups in previously finalised payroll periods).

3) Create a Defined Rate or a User Rate (custom rate)

The process below outlines the way to add custom rates in EE. This method provides the following benefits:

• Better reporting than previous methods.
• Ensures all employees appear on a rate table.
• Prevents issues with data integrity.

Steps:

1. Click Organisation.
2. Click Awards.
   
3. Select the award.
   
4. Click the position the new rate applies to. For this example we have selected "Social and community services employee" (which we are using in Section 4, to demonstrate how to assign new rates to a user).
   
5. Defined Rates and User Rates (custom rates) for the selected position can be both created on this page, the process is the same for both. 
   
   For this example, we're adding a new User Rate (which we are using in Section 4, to demonstrate how to assign new rates to a user).
6. Under User Rates, click Add.
   
7. In the Add classification rate popup window, add the name and value for the rate.
   
8. Click Save.
9. The new rate shows under the User Rates table.
   

4) Assign a User Rate (custom rate)

Once the custom rate has been added to the rate table it can be selected for a user.

1. Click Organisation.
2. Click Users.
   
3. Click the user.
4. Click Payroll on the sidebar.
5. Under the User award section, click Change.
   
6. The user must be assigned to the position that contains the custom rate.
   
7. Select the custom rate from the classification rate list.
8. Click Save.