Applying Unit Allowances

This guide contains the following information:

  • What is a unit allowance
  • How to apply a unit allowance to a timesheet shift
  • How to roster a unit allowance

What is a unit allowance

Allowances are elements of wages that are in addition to normal wages. A unit allowance is similar to a regular allowance, although is paid on a per-unit basis.

Why is this important

An employee may be paid an allowance based on the number of kilometers that they drive using their car.

How to apply a unit allowance to a timesheet shift

Note: To apply a unit allowance it must first be configured within your account. Please contact support@easyemployer.com to have new allowances added

1. Select Timesheet from the top navigation bar and open a timesheet

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2. Select the timesheet period you would like to open 

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3. Select and edit the shift that you would like to add the allowance to 

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4. Select the "Add unit allowance" button

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5. Select the type of allowance you would like to apply from the drop-down menu

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6. Input the quantity, or number of units to apply the allowance for, and add the shift

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7. The shift will now show with a green (A) to represent that an allowance is being applied to the shift.

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8. The allowance will now appear on the payroll report for that user.

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How to roster a unit allowance

Note: To roster a unit allowance it must first be configured within your account. Please contact support@easyemployer.com to have new allowances added

When the unit allowance is added to a rostered shift; it will automatically carry across to the timesheet for finalisation.

1. Open the roster and edit/create a roster shift

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2. Select "Add unit allowance". The unit allowance dialog will appear. 

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3. Input the details and add the allowance. Create the shift/save the shift when ready.

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4. An 'A' will appear on the shift in a green circle to represent that there is an allowance present

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There are some important considerations when interpreting this addition:

  • Cannot be defined on a roster template.
  • Cannot be defined on a common shift.
  • Cannot be defined against an unassigned shift.

 

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