Payroll Guru - processing a back pay or overpayment

This guide contains the following topics:

  • What are the back pay rate types
  • How to process a back pay in a new pay run
  • How to process a back pay in an in progress pay run
  • How to process an overpayment

 

What are the back pay rate types

There are two back pay rate types in Payroll Guru

  • Back Pay (Non Standard) - does not accrue entitlements
  • Back Pay (Standard) - does accrue entitlement

 

How to process a back pay in a new pay run

1. Click Payrun

2. Click New payrun

3. Select the Process date and click Set process date

4. Select the Employee and click Select employee

5. If the Back Pay rate type is not showing in the available list, click Add / Edit rates, click Add a new rate and add in the relevant back pay rate type.  Once added click Finished editing pay rates to take you back to the pay run. 

6. Enter the amount of back pay under Quantity and click Add to pay run

7. Process pay as normal. 

 

How to process a back pay in an in progress pay run

Once you have transferred the payroll data from easyemployer to Payroll Guru

1. Click Payrun

2. Click In Progress

3. Find the employee and click Edit

4. If the Back Pay rate type is not showing in the available list, click Add / Edit rates, click Add a new rate and add in the relevant back pay rate type.  Once added click Finished editing pay rates to take you back to the pay run. 

6. Enter the amount under Quantity and click Add to pay run

7. Process pay as normal.

 

How to process an overpayment

Overpayments need to be processed in a current pay run unless the overpayment value is less than the new value (as you cannot process a negative payment)

 

 

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