Award | Configuring Leave Types and Entitlements in Easy Employer (Step-by-Step)

Overview

This guide provides step-by-step instructions for configuring, mapping, and managing leave types and entitlements in Easy Employer. It covers creating leave types, adding entitlements, linking to awards/pay groups, and ensuring correct leave options for staff. Screenshots and video walkthroughs are included.

Contents

• Configure leave types
• Add a new entitlement
• Add an entitlement to an award
• Assign an entitlement to a leave type
• Add a payroll category to an award
• Assign a leave type to an award pay group
• Create leave types
• Add a leave type to a pay group
• Videos
  • Easy Employer | Award Interpreter – adding a new leave type
  • Easy Employer | Award Interpreter – adding a leave type to a pay group

Related articles

• Award | Entitlements

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Configure leave types

Add or edit leave types in Easy Employer to match your business needs. Complete these steps to ensure leave options are available for users.

1. Manually create an entitlement type, or use the entitlement type import to upload to Easy Employer.
2. Add the entitlement to the relevant award.
3. Add the payroll category to the award.
4. Add the leave type to the award and award pay groups.

NOTE: Leave types must be included in the pay group to be selectable in leave requests.

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Add a new entitlement

To create a new entitlement:

1. Go to Organisation.
   
2. Click Awards.
   
3. Click Add in Entitlements.
   
4. Fill in the details for the entitlement.
5. Click Confirm.
   

Add an entitlement to an award

Attach your entitlement to an award to make it available to employees in that award.

1. Select the award.
   
2. Scroll to Entitlements and add the entitlement.
   

Assign an entitlement to a leave type

To link an entitlement to a specific leave type:

1. Select the award.
   
2. Scroll to Leave Types, edit the leave type.
   
3. Assign the entitlement and save.
   

Add a payroll category to an award

Create a payroll category so the leave type appears on payroll exports:

1. Select the award.
   
2. In Payroll Categories, click New Payroll Category, enter details (set Type to Leave), then click Add.
   

Assign a leave type to an award pay group

Control which pay groups can access specific leave types:

1. Select the award.
   
2. In Base award pay groups, select the group.
   
3. Click Edit Award pay group.
   
4. Add the leave type, then click Save and update.
   
   

Create leave types

To make a new leave type available to staff:

1. Select the award.
   
2. In Leave Types, use New Leave Type, enter details, then click Add.
   

Add a leave type to a pay group

Enable the new leave type for a particular pay group:

1. In the relevant award, go to Base Award Pay Groups or the position for the pay group.
2. Edit the pay group you want to update.
3. Under Payroll Categories, add the Payroll Category for the new leave type.
   
4. Go to the Leave Types section.
5. Under New Leave Type, select the new leave type and adjust details as needed.
6. Click Add.
   
7. Click Save and update.

The leave type will now appear as an option when an employee in that pay group submits a leave request.

 

Videos