Payroll Guru - procedures and resources article

Payroll administrator/team

Processing the pay run

The pay run is processed from the easyemployer payroll report into Payroll Guru.  The flowchart above explains what data is transferred between both systems. 

Guide located here

Processing ad-hoc pay runs (e.g. an adjustment) 

You may need to process an ad-hoc pay run directly in Payroll Guru.  An example of this is when an employee is underpaid due to a timesheet error. 

We recommend fixing the data within the easyemployer timesheet first (through the payroll report).  This will then give you the new interpretation (gross wages) which then can be processed directly in Payroll Guru (you cannot export the pay run again as this will send over the whole pay run, not just the adjusted amount). 

NOTE: when processing an ad-hoc pay run, it is very important that the correct process date and period ending is selected.   

Guide located here

Multiple bank accounts and net wages disbursements

easyemployer will store the primary bank account for the user and 100% of net wages will be paid into this.  If the user would like to split wages against multiple bank accounts, the additional bank account will need to be created directly in Payroll Guru and a net wages disbursements configured.

Guide located here

Superannuation 

easyemployer will store the super fund, USI number and account number for each user.  If you are going to generate a SuperStream file to upload to your clearinghouse, the USI number needs to be set within easyemployer.   

If the user would like to contribute an additional post tax amount to superannuation or salary sacrifice superannuation, this needs to be set directly in Payroll Guru.

Guide located here

Completing a termination payout

Termination payouts are completed directly in Payroll Guru (hours should not be added directly into easyemployer).  

Guide located here

Reporting

The category cost report 

Category cost report displays each employee and what categories have been used to make up their gross wages. 

It allows you to group by employee (to see employee totals), cost centre (to see totals by cost centre) and by cost centre and employee 

Guide located here

Payroll report

 The payroll report shows gross wages, PAYG and superannuation which then can be grouped by employee or cost centre.   

Guide located here

Superannuation liability report 

This report should be used to obtain the required superannuation payments to be processed.  This report allows you to generate the SuperStream file which some clearinghouses accept.

You can then notify employees that a payment has been logged

Guide located here 

PAYG instalment activity

This report should be used to complete your Instalment Activity Statement

Guide located here (https://goo.gl/aZ4PY2)

 

Other guides

Our help centre has guides on all topics relating to Payroll Guru.  Please review all the guides to familiarise yourself with what Payroll Guru can do.  

Guides located here 

Employee information

The following information can be provided to employees to explain what Payroll Guru is and the relationship with easyemployer.

 Guide located here - you can use this guide to copy and paste the information into your internal documentation or provide to employees using a direct link.

What is Payroll Guru? 

Payroll Guru is a cloud based payroll system that is fully integrated with easyemployer

This means that the details located within easyemployer, in the "My Account" page, is what is used for Payroll.

Updating your details 

If you need to update any of your details, for example, your address or bank details, you would update this within easyemployer and it would automatically update Payroll Guru during the next pay run. 

To update your details, please follow the guide located here (https://goo.gl/KuleBM).

Multiple bank accounts 

If you need your net wages split into multiple bank accounts, you will need to put your primary bank account into easyemployer and notify your payroll team to setup your additional bank account separately.

Extra PAYG and Superannuation contributions

 If you want to have extra PAYG deducted or contribute extra Superannuation you will need to contact your payroll team to set this up.

Payslips 

You will receive your payslips via email from Payroll Guru from the email address payslips@payrollguru.com.au. 

The email address that your payslip will be sent to, is located within the easyemployer my account page, in the email field. If you would like to use a different email, please notify your payroll team as a different email can be designated your pay slip email. 

If you do not receive your payslip, check your spam/junk folder.  If the payslip is in the spam/junk folder, make sure you mark it as not spam/junk. 

If you have any queries regarding your payslip, you will need to contact your payroll team as the email address payslips@payrollguru.com.au is not monitored. 

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