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Integration
- CloudPayroll is the master data source for employee details. Employees are referred to as users in Easy Employer (EE).
- Users can be created in EE, but must be linked to an existing CloudPayroll profile before their first pay run. Once linked, EE will update user details based on CloudPayroll information.
- This linking and data update is a manual process initiated via Organisation > Import / Export > Import / update users.
- When processing a pay run, EE sends interpreted timesheet data to CloudPayroll via API. EE also performs validation checks during this process.
- CloudPayroll is also the source of truth for entitlement balances. These can be imported into EE using Organisation > Import / Export > Import / update entitlement balances.
Emails
There is no separate payslip email field in CloudPayroll. The email set in CloudPayroll must also be the communication email used in EE.
Employees access payslips via the CloudPayroll Kiosk. After kiosk access is granted, employees can update their email to receive payslip notifications. This change does not affect the integration with EE.
Integration diagram
The following diagram outlines the data relationship between Easy Employer and CloudPayroll:
CloudPayroll integration – Webinar
The following webinar explains the integration between Easy Employer and CloudPayroll, including key concepts and setup steps: