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- CloudPayroll is the master data set for employee details. Employees are refer to as 'users' in Easy Employer.
- Users can be created in Easy Employer but they will need to be linked to an existing profile in CloudPayroll before their first pay run. Once a user is linked, Easy Employer will update user details based on the information provided by CloudPayroll. This is a manual process that will only occur by clicking on Organisation on the navigation bar, selecting "Import / Export" under Data Synchronisation, and then using the 'Import / update users' option in Easy Employer.
- When processing a pay run Easy Employer will send user interpreted timesheets to CloudPayroll via an API. During this process Easy Employer will complete certain checks to ensure the data is correct.
- CloudPayroll is also the master data set for entitlement types and balances. These can be checked and pulled into Easy Employer by clicking on Organisation on the navigation bar, selecting "Import / Export" under Data Synchronisation, and then using either "Import / update entitlement types" or "Import / update entitlement balances" as required.
There is no separate payslip email field in CloudPayroll. The email set in CloudPayroll needs to be the communication email that the user will receive communications from in Easy Employer. Employees access payslips through the CloudPayroll Kiosk. Once an employee has been granted kiosk access to CloudPayroll they can adjust the email to receive notifications of their pay to a different email address. Changes made by employees to their email will not affect the integration between Easy Employer and CloudPayroll.
2) Integration diagram
The data relationship for the Easy Employer and CloudPayroll integration is outlined in the image below.