MYOB AccountRight (API) Version 2 | Payroll Integration

Updated 2026-01-30 00:25:32 UTC Created 2023-07-11 01:38:22 UTC

Overview

This guide explains how the Easy Employer integration with MYOB AccountRight works, including setup requirements, key sync points, and best practices for managing employee data across both systems.

Contents

 

Integration Diagram

Download PDF version: Integration Diagram

Live version embedded below:

Advanced MYOB AccountRight Integration

  • Employee base rates are pushed to MYOB.
  • Wage categories are automatically enabled on employee cards when required
  • Wage category multipliers or rates are updated automatically.
  • The 'Base Hourly' pay item is cleared to zero.

Run Export Checks

You can run export checks directly from the payroll report to validate integration status before processing a pay run:

Run Export Checks screen in Easy Employer

How the MYOB Integration Works

Easy Employer and MYOB both act as master databases for different sets of employee data. They are connected via API over the internet.

MYOB (Master for Employee Details)

  • Stores personal details like address, mobile, bank and super information.
  • Changes must be made in MYOB and then imported into Easy Employer.
  • MYOB holds official entitlement balances and accrual logic.

Easy Employer (Master for Pay Rates)

  • Pay rates should always be kept up-to-date in Easy Employer.
  • Any mismatches during pay run exports will prompt updates in MYOB.
  • Update pay rates using this guide.
  • Update award rates using this guide.

New Users

When onboarding new employees, they can be entered in MYOB first and imported into Easy Employer, or added to both systems manually and linked later.

  1. Capture new employee info using your internal process.
  2. Add the employee into MYOB (including mobile and email).
  3. Import into Easy Employer using this guide.
  4. Complete remaining setup in MYOB (bank, tax, super).
  5. Update their Easy Employer profile (details, roles, access).

Manual Entry in Both Systems

  1. Add the employee into both MYOB and Easy Employer.
  2. Run an import/update in Easy Employer to link profiles.

User Details

  1. Update personal information in MYOB.
  2. Import updated data into Easy Employer using this guide.

Leave Entitlement Balances

MYOB is the system of record for entitlement accruals and balances. These should be imported into Easy Employer after every pay run and adjustment run.

Follow the leave entitlement import guide.

Use the Entitlements report in Easy Employer to see changes over time.

MYOB Important Fields

Employee Cards

  • Mobile phone: Store in "Phone No. 2".
  • Email: For Easy Employer communications (e.g., manager's work email).
  • Payslip email: Address where payslips should be sent.

Inactive Cards

  • Do not mark an employee card as inactive in MYOB until their last pay period in Easy Employer has been completed.

New Wage Categories

  • New wage categories must be manually added to MYOB.

Fields Maintained in Easy Employer

The following fields are managed only within Easy Employer and are not part of the MYOB integration:

  • Known as name
  • Pin code (set at online sign-up)
  • Location (GPS)
  • City
  • Communication preferences
  • Comments
  • Emergency contacts
  • Status (active, inactive, terminated)
  • Termination date
  • Online access
  • Probation dates
  • Roles
  • Permissions
  • Notes and roster notes
  • Pay conditions
  • Abilities
  • Availability
  • Leave requests
  • Rules
  • Clocking options