Availability | User Availability

1) Overview
2) Update users availability
3) Visual indication of changes
4) See other user(s) availability



Availability | Rules


1) Overview

The availability system allows users to select times that they are unable to work, in order to inform their manager of times they can work.

This feature enables users to submit and adjust availability so they are not rostered for a shift they cannot fulfil. Managers can update a users availability should the user be unable to do so.


2) Update users availability

  1. Click Organisation.
  2. Click Users.
  3. Select the user.
  4. Click Availability on the sidebar.
  5. You can also click the user's name in the Roster or Roster Template and click Availability.


3) Visual indication of changes

  1. When an employee makes a change to their availability, this will now be shown as pending on the weekly availability screen.
  2. Using the example above, you can see that the user has updated their availability and the changes are:
    • Unavailable on Monday from 7 am - 10 am
    • Unavailable all day on Thursday
    • Now user is available on Saturday from 7 am - 12 am


4) View other user(s) availability

When a user submits their availability request, you can now view the availability of other users before approving or declining the request

  1. Click day view at the end of the row for the selected day. 
  2. The Organisation Availability screen will be displayed. You will be familiar with this as it is the same as the leave requests Shifts and Availabilities screen.
  3. In the above screen user can:
    • Admin can easily see who is available or unavailable indicated by the colours.
    • Change the scope to only select certain groups.
    • Move through the days using the Next Day / Previous Day buttons.
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