Payroll - setting standard days and minimum daily hours

This article includes the following topics:

• Setting standard days for a user
• Setting minimum daily hours for a user
• Examples of default standard days 
• Fortnightly Standard Days/Hours 

What are standard days

Standard days are setup during award configuration. Standard days indicate the typical working days of an employee. Standard days can be overridden for a particular employee. 

Why is this important

Standard days affect the following:

• Leave creation
• Public holiday shifts
• Daily overtime

How to set standard days for a user

Standard days for a user is located on the Award Pay Group selection screen. 

1. Click Organisation

2. Click Users

3. Click Payroll

4. Click  next to the User's Name (I chose Joe Bloggs) next to Status

5. Click Edit

6. The Award Pay Group screen will now be displayed

7. Depending on the pay group, Full time, Part time or Casual, the standard weekly hours and standard days selection could be different. See Examples of Default Standard Days for examples of standard configurations for the pay groups inside of easyemployer.

8. In the following example, I will set the standard days for a full time employee to Monday, Tuesday, Wednesday, Saturday and Sunday

• Click Override award particulars
• Select the days under the Standard column
• Click Submit

 

 

9. If you need to change the Standard Weekly Hours for a user, click Override Employment Type Values for User and change the value set in 'Standard hours'.

 

10. The standard weekly hours can be averaged across the selected standard days. This is done by clicking the '[A]' at the top of the 'Standard' column.

 

 

Setting minimum daily hours for a user

1. Follow the instructions above to bring up the Award Pay Group screen

2. In the following example, the standard days for a full time employee have been set to Monday, Tuesday, Wednesday, Saturday and Sunday and a minimum of 7.6 hours on those days:

• Click Override award particulars
• Select the days under Standard column
• Enter the Min paid hours for each day
• Click Submit

 

Examples of default standard days 

 Full time

• Standard weekly hours set to 38
• Standard day selection Monday to Friday

 

Part time

• Standard weekly hours set to 32 (the number of hours the employee has agreed to work)
• Standard days have been selected and standard hours on each day have been allocated (In this case Monday to Thursday).

 

Casual

• Standard weekly hours set to 0
• No standard day selection

 

Fortnightly Standard Days/Hours

 

The values that can be applied for a single week can also be applied to a fortnight. This allows users to set different standard days or hours between an individuals first and second week. To open the fortnightly options change the drop down tab labelled 'One' in the 'Number of weeks' section to 'Two'.

 

Once the value has been changed to two weeks the display will change. Week 1 will be displayed on the left and week 2 on the right. 

 

Values can be adjusted in the same way as outlined above. Values can be different from week one to week two.