Award - Leave Loading Penalties

This article contains the following topics:

  • Leave loading penalties

What are leave loading penalties

This feature allows leave loading to be calculated based on penalty rates rather than a standard rate

Why would this feature be used

Leave loading penalties exist in some awards. This feature is able to be used during payroll processing

How does this feature work

When configured, the payroll report will check leave requests to see if it is possible that the leave request will have a higher net loading from applying penalty rates rather than the loading code set on the leave type. If this is the case, a warning will be shown that allows the payroll admin to switch which loading is used.

How to configure the leave loading penalties

1. Click on 'Organisation'

2. Select 'Awards'

3. Choose the relevant award

4. Choose an award pay group (within a position or base award pay group)

5. To edit any of the below fields click the 'Edit Award Pay Group'

6. Scroll down to 'Weekly Rates' and check/setup a weekly rate. 

7. New 'Weekly Rates' can be added or deleted to this list by selecting the + or X under the action column.

8. The Leave loading category can be used to set a lave loading category for a time block. Depending on whether the selected rate is a 'New Timed Rate' (timed rates are for sections or time periods of the day)or a 'New Block Rate' (block rates are for an entire day). 

9. Setting these multipliers will cause the loading to be applied to a day or days over an affected period of leave.


How to set a leave type to use weekly rate leave loading

1. The Leave types category is located on the same page as the weekly rates table (outlined above). Navigate to this page a scroll down to the Leave Types section (bottom of the page)

2. From this page the weekly rate (above) can be applied to these leave types. Click edit on the type of leave that requires adjustment.

3. Setting the 'Apply weekly rate leave loadings' to yes will allow this leave types to access the multipliers as they have been set in the weekly rates category for the days that have been set. 

4. These changes will be reflected on the Payroll Report and the Payroll Warnings page

5. If a leave shift in a timesheet period requires a higher leave loading rate for any part of a shift a warning will be shown in the payroll report.

6. Taking action to resolve this warning will cause a popup box to appear that provides the option to pick to use higher leave loadings. This dialog will show the difference in codes for the current payroll period if the leave loading is changed. If the leave spans multiple payroll periods, a warning will be shown notifying appropriate users that the selected leave loadings will affect all relevant payroll periods.

Note: Taking this cause of action will cause the warning to be hidden as it has been resloved.

Default leave loadings

If a leave request is already using weekly rate loadings and the leave type has a default loading set, a second warning will be shown on the payroll report.

Note: Taking action to resolve this warning will result in the same popup box as before. 

Additional Notes

Changing the loadings that are used can affect past, locked payroll periods if the leave request is in earlier periods.

The dialog only shows changes in the current payroll period, even if the leave request spans multiple periods.

If a user's pay conditions change in the future and would cause the warning to show, it won't show until those pay conditions are current.


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