1) Overview
2) Configure the leave loading penalties
3) Set a leave type to use weekly rate leave loading
4) Default leave loadings
5) Additional Notes
🔍 RELATED ARTICLES
Awards | Leave types + adding leave types to pay groups
Award | Leave shift length creation
1) Overview
This feature allows leave loading to be calculated based on penalty rates rather than a standard rate.
Leave loading penalties exist in some awards. This feature is able to be used during payroll processing.
When configured, the payroll report will check leave requests to see if it is possible that the leave request will have a higher net loading from applying penalty rates rather than the loading code set on the leave type. If this is the case, a warning will be shown that allows the payroll admin to switch which loading is used.
2) Configure the leave loading penalties
- Click Organisation.
- Selec Awards.
- Choose the relevant award (e.g. -Example Award-).
- Choose an award pay group –within a position or base award pay group (e.g. Full Time).
- Click Edit Award Pay Group.
- Scroll down to Weekly Rates. In this section, you can add, edit or delete weekly rates (if any of the options to add new weekly rates is not available, untick 'Use the same normal rates from Monday to Friday').
- The Leave loading category can be used to set a lave loading category for a time block. Depending on whether the selected rate is a New Timed Rate (timed rates are for sections or time periods of the day)or a New Block Rate (block rates are for an entire day).
- Setting these multipliers will cause the loading to be applied to a day or days over an affected period of leave.
3) Set a leave type to use weekly rate leave loading
- Scroll down to the Leave Types section located on the same page as the weekly rates.
- From this page the weekly rate (above) can be applied to these leave types.
Click edit (under the Actions column) on the type of leave that requires adjustment. - Setting the Apply weekly rate leave loadings to the appropriate option (Rate 1 or Rate 2), will allow this leave types to access the multipliers as they have been set in the weekly rates category for the days that have been set.
- These changes will be reflected on the Payroll Report and the Payroll Warnings page.
- If a leave shift in a timesheet period requires a higher leave loading rate for any part of a shift a warning will be shown in the payroll report.
- Taking action to resolve this warning will cause a popup box to appear that provides the option to pick to use higher leave loadings. This dialog will show the difference in codes for the current payroll period if the leave loading is changed. If the leave spans multiple payroll periods, a warning will be shown notifying appropriate users that the selected leave loadings will affect all relevant payroll periods.
NOTE: Taking this cause of action will cause the warning to be hidden as it has been resolved.
4) Default leave loadings
If a leave request is already using weekly rate loadings and the leave type has a default loading set, a second warning will be shown on the payroll report.
NOTE: Taking action to resolve this warning will result in the same popup box as before.
5) Additional Notes
- Changing the loadings that are used can affect past, locked payroll periods if the leave request is in earlier periods.
- The dialog only shows changes in the current payroll period, even if the leave request spans multiple periods.
- If a user's pay conditions change in the future and would cause the warning to show, it won't show until those pay conditions are current.