This article explains how to create entitlements, add entitlements to awards, control whether entitlements are visible to employees, and assign entitlements to leave types and award pay groups in Easy Employer.
Contents
- Overview
- Add new entitlements
- Add entitlements to awards
- Hide entitlements from employees
- Assign entitlements to leave types
- Assign leave types to award pay groups
- Adding entitlements to award pay groups
- Update award pay group entitlements
- Frequently Asked Questions
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Overview
The following features can be used to create entitlements, add an entitlement to an award, assign an entitlement to a leave, and change the visibility of an entitlement for employees.
These features can be accessed at any stage whilst using Easy Employer. This means these changes can be made during the initial setup of your account, as well as later when requirements change.
Add new entitlements
New entitlements are not created in each award individually, they are created on the organisation -> awards page. Then entitlements are added to each award.
- Click Organisation.
- Click Awards.
- Entitlements are displayed.
- Click Add.
- Provide the required details for the entitlement.
- Click Confirm.
Add entitlements to awards
Follow the first two steps in Add new entitlements, then:
- Select the award.
- Scroll down to the Entitlements section.
- Under Add new entitlement, select an option from the drop down menu.
- Tick the boxes for Show to employees and or Accrue non perm, if applicable.
- Click Add.
Hide entitlements from employees
Follow the first two steps in Add new entitlements, then:
- Select the Award.
- Scroll to the Entitlements section.
- Click Actions (the three dots icon) at the end of the row of the entitlement you want to hide.
- Click Edit.
- Uncheck Show to Employees.
- Click Save.
Assign entitlements to leave types
Follow the first two steps in Add new entitlements, then:
- Select the Award.
- Scroll to the Leave Types section.
- Click Edit on the leave type.
- Assign the entitlement.
- Click Save.
Assign leave types to award pay groups
Follow the first two steps in Add new entitlements, then:
- Select the Award.
- Locate the Base award pay groups section.
- Select the pay group that needs to have the Leave Type added to.
- Click Edit Award pay group.
- Scroll down to the Leave Types section.
- Add the new Leave Type.
- Click Save and update at the bottom of the page.
Adding entitlements to award pay groups
Entitlements are automatically added or removed from pay groups based on the leave types in the pay group. For example, if you add the leave type Annual Leave to a pay group, it will automatically add the entitlement that is set on this in the award. If you then remove this leave type, it will then remove the entitlement from the pay group if no other leave type in the pay group has this entitlement.
There is no option to add or remove entitlements from pay groups independent from leave types.
Update award pay group entitlements
Follow the first two steps in Add new entitlements, then:
- Select the Award.
- Locate the Base award pay groups section.
- Select the pay group that needs to have entitlements changed.
- Click Edit Award Pay Group.
- Scroll down to the Entitlements section.
- Click Edit under Actions for the entitlement that needs to be updated.
- Make the necessary changes.
- Click Save.
Repeat for other entitlements, if necessary. - Once all changes have been completed, scroll down to the bottom of the page.
- Click Save and update.
Repeat for other pay groups, if necessary.
Frequently Asked Questions
Where are entitlements created?
Entitlements are created at the organisation level on the Organisation > Awards page. They are not created separately within each award. Once created, an entitlement can then be added to one or more awards. Each award can have a different configuration for entitlements (e.g. accrual rate) and this can then also be changed in pauy groups.
Do entitlements automatically apply to awards?
No. Creating an entitlement does not automatically add it to an award. Each entitlement must be manually added to the relevant award before it can be used within that award (e.g. on a leave type)
Why can’t I add or remove entitlements directly from award pay groups?
Entitlements are controlled by leave types, not directly by pay groups. When a leave type is added to or removed from a pay group, Easy Employer automatically adds or removes the associated entitlement. There is no option to manage entitlements independently of leave types at the pay group level.
Why is an entitlement not appearing in an award pay group?
An entitlement will only appear in a pay group if:
- The entitlement has been added to the award.
- The entitlement is assigned to a leave type.
- A leave type with that entitlement is included in the award pay group.
If any of these steps are missing, the entitlement will not be applied to the pay group.
Can I hide entitlements from employees?
Yes. Entitlements can be hidden by unchecking Show to Employees when editing the entitlement within an award and/or pay group. This controls visibility only and does not affect entitlement calculations.
Does hiding an entitlement from employees affect accruals?
No. Hiding an entitlement only affects whether employees can see it. Accrual and calculation behaviour remains unchanged.
Can the same entitlement be used for multiple leave types?
Yes. A single entitlement can be assigned to multiple leave types within an award. If any of those leave types are included in a pay group, the entitlement will apply to that pay group.
What happens if I remove a leave type from an award pay group?
When a leave type is removed from a pay group, Easy Employer will automatically remove the associated entitlement if no other leave type in that pay group uses the same entitlement.
Can entitlement values be different for each award pay group?
Yes. Entitlement settings can be edited at the award pay group level. This allows entitlement values or behaviour to vary between pay groups within the same award.