Award | Role Rates

Updated 2026-01-30 00:15:22 UTC Created 2014-05-28 23:13:57 UTC

The role rates feature allows you to assign a specific rate of pay that is set on a rate group to a role. This is commonly used when employees perform duties that warrant a different pay rate than their usual base rate. For example, if an employee temporarily performs duties in a higher classification or value range, you can apply the role rate without permanently changing their base rate.

This is particularly useful when employees perform both regular and additional duties with different pay rates, as it ensures the correct rate is applied without frequent manual changes to the employee's base rate.

Contents

Overview

NOTE: Viewing or changing Awards depends on your level of access. Speak to your organisation's Easy Employer account owner if you have questions regarding your access. This guide covers how to set default award role rates for the organisation and per-user role rates.

View and manage role rates

Role rates are located within each award under the Role Rates section.

  1. Click Organisation.
    Organisation navigation menu
  2. Click Awards.
    Awards menu
  3. Select the Award you'd like to review.
    Select award
  4. Scroll down to the Role Rates section to view configured role rates.
    View role rates
  5. To make changes, click Manage.
    Manage role rates

  6. To create a new role rate:

    • Select the Role, Linked position, and Linked rate group.
    • Select if the Higher rate is to be enforced.
    • Click Create.

    Create role rate
    Enforce higher rate explanation:

    • Yes: The employee will be paid the higher of their base rate or the role rate.
    • No: The employee will be paid the role rate only, regardless of whether it is lower than their base rate.
  7. Edit or delete existing role rates as required.
    Edit role rates
  8. Click Save when all changes are complete.
    Save role rate changes

User role rates

You can also assign a specific role rate directly to individual users. This is often required when different users have unique pay rates for the same role.

  1. Click Organisation.
    Organisation navigation
  2. Click Users.
    Users menu
  3. Select the user you would like to assign the role rate to.
    Select user
  4. From the side menu, select Payroll and click Change.
    Change payroll
  5. Scroll to the User role rates section and click Add role rate.
    Add user role rate
  6. Enter the required information and click Save.
    Save user role rate
  7. The new user-specific role rate will display under the User role rates section. You can edit, delete, or create new role rates at any time. Press Save to continue.
    User role rate saved
  8. Confirm the period the changes apply from and press Save.
    Confirm user role rate

What determines if the role rate applies

For a role rate to apply:

  • The role rate has been set in the award (see View and manage role rates) and/or set as a User role rate for the user (see User role rates).
  • The position the user is taking has an award pay group with Enforce role hourly rates enabled, or the user belongs to a base award pay group with this option enabled.
  • The shift is for the role with a role rate applied. For leave shifts, the role rate applies if the leave request type has Apply role rates set to Yes.
  • Whether the lower or higher rate applies depends on the Enforce higher rate setting (see View and manage role rates).
  • The base rate's rate group identifier must have a corresponding rate set for the role rate's rate group.

Videos

Below is a video walkthrough of managing role rates: