Viewing and Exporting Your Roster

Updated 2026-01-30 00:12:54 UTC Created 2014-09-18 07:01:38 UTC

This article explains how to view, print, and export your roster in Easy Employer, as well as how to access the employee view roster if you have been granted permission.

Contents

Overview

The employee roster, also known as your roster, displays your scheduled shifts. You may need to review your roster before your shift starts. You can only view your roster if your immediate leader or employer has granted you online access.

NOTE: This article also explains the employee view roster, which is a permission setting that allows you to see additional roster data depending on your access level.
  • Employee Roster: Your roster data only.
  • Employee View Roster: Your roster plus others’ roster data (depending on the permissions granted).

The Easy Employer Support Team cannot modify your permission configurations.

View the roster

  1. Click My Easy Employer on the navigation bar and select Rosters.
    Navigation bar showing Rosters under My Easy Employer
  2. This opens the My rosters page. You can view the current roster period and navigate to past or future rosters.
    My rosters page showing current roster period
  3. Click a roster period to view your shift details.
    Roster view showing weekly shifts
  4. Click an individual shift and then the magnifying glass icon to view full shift details, including messages.
    Shift details screen
  5. Use the Previous Week and Next Week buttons to move between weeks.
    Roster navigation buttons for previous and next weeks

Export the roster for printing

If you need a physical copy of your roster, you can export it for printing.

  1. With your roster open, click Export to PDF.
    Export to PDF button on roster page
  2. Open the downloaded PDF in your preferred viewer and print if required.

Export the roster to a calendar

A short video demonstrates this process:

You can export your roster to your preferred calendar app to view work shifts alongside personal commitments.

  1. With your roster open, click Export to Calendar.
    Export to Calendar button on roster page
  2. An iCal link is generated. Add this link to your preferred calendar app. Refer to your calendar’s documentation for import steps.
    iCal export link example

Access the employee view roster

If you have been granted employee view roster permissions, you will see the Scheduling menu on the navigation bar.

  1. Click Scheduling and select Rosters.
    Scheduling menu with Rosters option
  2. The Open roster page appears. You can view the current, future, or past rosters.
    Open roster page in employee view
  3. Click a roster period to view all shift details your permissions allow.
    Example: An employee with access to the administration area can view all shifts for the Admin Assistant role, helping coordinate shared responsibilities.
    Employee view roster example showing administration area shifts
  4. Click a shift and select the magnifying glass icon to view full details, including shift messages.
    Detailed shift view in employee roster
  5. Use the left and right arrows to toggle between weeks.
    Week navigation arrows on roster view
NOTE: Your immediate leader or employer must configure your online account with the correct permissions to access the employee view roster. The Easy Employer Support Team cannot edit your permissions.

Export the employee view roster for printing

  1. Click the Action Cog in the top right corner of your roster view.
    Action Cog menu in roster view
  2. Select Print.
    Print option in Action Cog menu
  3. In the popup window, choose the information to include in the printed version and click Print.
    Print options popup for roster
  4. Open the downloaded PDF and print as needed.

Export the employee view roster to a calendar

You can add the employee view roster to your calendar so all shifts are visible in your preferred app.

Subscribing with an iCal link automatically adds roster shifts to your electronic calendar. The calendar updates regularly with published shifts, depending on your app’s refresh settings.

  1. In your roster view, click the Action Cog and select Export.
    Action Cog Export option
  2. In the popup, select the information to include, then click Export.
    Calendar export popup window
  3. An iCal link is generated. Add it to your preferred calendar app. Check your app’s documentation for instructions.
    Example of iCal export link
NOTE: The refresh interval for pulling new roster data depends on your calendar app. Some apps allow you to set how often they refresh. Easy Employer cannot control how entries display within external calendars.