Easy Employer Mobile App Guide for Employees

Updated 2026-10-16 01:26:43 UTC Created 2026-10-16 01:26:37 UTC

 

The Easy Employer mobile app lets employees view shifts, clock in and out, check timesheets, request leave, manage availability and access their profile from an iOS or Android device. This guide explains the available modules and how to use them.

Contents

Overview

The Easy Employer mobile app provides access to shifts, timesheets, leave requests, availability and other employee information. The available features depend on the employee's permissions.

Easy Employer mobile app screen showing the employee interface
NOTE: The mobile app uses the same permissions as the web app. What an employee can see and do depends on their access and capabilities. If a module, button or option is missing, their manager or system administrator can review their permissions in the web app.

Signing in

PIN login is no longer supported. Employees must sign in with the email address and password they use for the web app.

  1. Open the Easy Employer app.
  2. Enter your Email address and Password.
  3. Tap Sign in.
  4. If two-factor authentication is enabled for your account, enter the code from your authenticator app and tap Verify and continue.
TIP: If your organisation uses SSO, tap Using SSO? View login help on the sign-in screen, or read New Mobile App | SSO and New Mobile App | 2FA.

Dashboard (Home)

The Dashboard is the first screen after signing in. It summarises the employee's day and provides access to key areas of the app.

The bottom navigation bar provides access to Home, Roster, Timesheets, Notifications and More.

Easy Employer mobile app Home screen and Dashboard

Dashboard cards

Card What it shows
Greeting and Current shift Today's shift time, the next upcoming shift and the site.
Notices Notices published to the employee, including the sender and date.
Roster Shifts for the selected day, including the site, shift length and confirmation status.
Timesheet Timesheet entries for the selected day, including any shift in progress.
Upcoming leave Approved or pending leave coming up.

What employees can do

  • Use the ‹ › arrows on the Notices card to move through notices.
  • Use the ‹ › arrows on the Roster and Timesheet cards to view the previous or next day. Tap Today to return to the current day.
  • Tap the refresh icon at the top of the screen to sync the latest data.
  • Tap Time clock to clock in or out. See Time Clock and Timesheets.
  • Tap your initials in the top-right corner to open your Profile.
Easy Employer mobile app Dashboard with employee shift information

Roster

The Roster module lists the employee's rostered shifts. Each shift shows the time, date, site, length and confirmation status. To open it, tap the calendar icon in the bottom navigation bar.

Easy Employer mobile app Roster showing rostered shifts

What employees can do

  • View shift details: Tap a shift to open the Schedule panel. It shows the role, staff member, date, time, duration, site and area.
  • Confirm a shift: In the Schedule panel, tap Confirm shift. The status changes from Unconfirmed to Confirmed.
  • Search and filter shifts: Tap Search to open Search & Filter Roster. You can:
    • Enter a search term to find shifts.
    • Set a Date range using the calendar pickers.
    • Filter by Confirmation status: All shifts, Confirmed or Unconfirmed.
    • Tap Apply to apply the filters, or Clear All Filters to reset them.
Easy Employer mobile app Schedule panel showing shift details
Easy Employer mobile app Search and Filter Roster screen
NOTE: Only shifts assigned to the employee and available under their permissions appear in the Roster. The ability to confirm shifts depends on the employee's access settings.

Time Clock and Timesheets

Time Clock

The Time Clock lets employees clock in and out of shifts using their phone. The Time clock button is at the bottom-right of the Home screen. After clocking in, the button turns green and displays the clock-in time.

Easy Employer mobile app Home screen showing the Time clock button

How to use the Time Clock

  1. Tap Time clock. The panel shows the current status, such as Currently not clocked in, and whether Location is enabled.
  2. Tap Clock in. The panel displays the role, clock-in time, site and area.
  3. While clocked in, you can:
    • Tap Take break to start a break.
    • Tap Message to add a note to the shift.
    • Tap Clock out to end the shift.
Easy Employer mobile app Time Clock panel showing clock-in and shift actions
NOTE: Location tracking, breaks and messages appear only when enabled for the employee's organisation, site or role.

Timesheets

The Timesheets module lists the employee's worked shifts and leave. Each entry shows the start and end time, date, site, hours and status: Unconfirmed, Confirmed or Approved. A shift that is still running is marked (in-progress). To open Timesheets, tap the clock icon in the bottom navigation bar.

Easy Employer mobile app Timesheets list showing worked shifts and their statuses

What employees can do

  • View a worked shift: Tap an entry to open the Worked shift panel, which shows the role, date, time, duration, site and area.
  • Create a shift: Tap Create to add a timesheet entry. The app checks the employee's permissions before allowing them to continue.
  • Search and filter: Tap Search to open Search & Filter Timesheet. You can:
    • Search timesheets and leave.
    • Set a Date range.
    • Choose a Shift type, such as Worked and leave.
    • Tap Apply to apply the filters, or Clear All Filters to reset them.
Easy Employer mobile app Timesheets search and filter controls
Easy Employer mobile app timesheet entry details

Leave

The Leave module lets employees request leave and track their requests. Each request shows the leave type, dates and status: Pending, Approved or Declined. To open Leave, tap More (•••) in the bottom navigation bar, then tap Leave.

Easy Employer mobile app Leave module showing employee leave requests

Request leave

  1. Tap Create to open Add Leave Request.
  2. Choose a Leave type, for example Unpaid Annual Leave.
  3. Leave All day enabled, or turn it off to enter start and end times.
  4. Select the Start date and End date.
  5. Optionally, enter a Reason.
  6. Tap Calculate to see the estimated leave duration, for example 7.6 hrs.
  7. Tap Submit. The message Leave request submitted confirms that the request was sent.

View and manage leave requests

  • View a request: Tap a request to see its details, including the start and end dates, submission date, pay status, paid and unpaid hours, status and comments.
  • Search and filter: Tap Search to open Search & Filter Leave. Filter by date, Type or Status, including All, Pending, Approved or Declined.
Easy Employer mobile app Add Leave Request form
Easy Employer mobile app leave request details and status
NOTE: Available leave types and permission to request leave depend on the employee's permissions and leave setup. Approved leave appears under Leave Balances in the employee's Profile.

Availability

The Availability module lets employees tell their managers when they can and cannot work. It lists availability and leave periods with statuses such as Pending. To open it, tap More (•••), then tap Availability.

Easy Employer mobile app Availability module showing employee availability entries

Set weekly availability

  1. Tap Create to open the weekly Availability grid.
  2. Use Previous week and Next week to select the week.
  3. Tap or drag across time slots to mark availability. Green means available and orange means unavailable.
  4. Tap Submit to save, or Reset to start again.

View and search availability

  • View an entry: Tap an entry to see details such as Leave Period, status, date range and type, for example Unavailable.
  • Search: Tap Search to find past entries.
Easy Employer mobile app weekly Availability grid
Easy Employer mobile app availability entry details
NOTE: Some weeks may be marked Locked (read-only), for example after a roster has been published. Locked weeks cannot be edited from the app.

Notifications

The Notifications module contains notices sent to employees, including roster updates, shift reminders and leave request replies. The bell icon in the bottom navigation bar displays the number of unread notices.

Easy Employer mobile app Notifications list

What employees can do

  • Tap a notice to open it. The System Notice view shows the message, sender, date and read status.
  • Tap Mark Read to mark the notice as read.
  • Tap Archive to remove the notice from the list.
  • Tap Search to find a specific notice.
Easy Employer mobile app System Notice showing message details

Custom Entities

Custom Entities displays custom records that your organisation has set up and shared with you. To open it, tap More (•••), then tap Custom Entities.

You can search entries by name or address. If no records have been shared with you, the app displays No custom entities.

Easy Employer mobile app Custom Entities screen

Profile and Settings

The Profile contains the employee's personal and work details, along with app settings. To open it, tap your initials in the top-right corner of any screen.

Easy Employer mobile app employee Profile screen

Profile options

Option What it does
Details Shows the address and mobile number on file.
Abilities Lists the employee's abilities and expiry dates. If none appear, contact the manager.
Work Preferences Shows the sites and areas where the employee works and which are marked Preferred.
Leave Balances Shows current leave balances.
Settings Opens the app's security, appearance and notification settings.
Log out Signs the employee out of the app.

Settings

  • Security: Turn on Biometric Login to sign in with Face ID or a fingerprint.
  • Appearance: Choose Light, Dark or System to match the device's setting.
  • Notifications: Turn notices and ability renewal alerts on or off, configure sound and vibration, and enable Quiet Hours to pause notifications during set times.
  • About: Shows the app version.
Easy Employer mobile app Settings screen
Easy Employer mobile app settings options

Troubleshooting

Issue Resolution
A module or button is missing. The employee's role may not include the required permission. Ask the manager or system administrator to review access in the web app.
Information looks out of date. Tap the refresh icon at the top of the screen, or pull down on the screen to refresh.
I can't sign in with my PIN. PIN login is no longer supported. Sign in with your email address and password instead.
No abilities or leave balances are showing. These may not have been set up for the employee. Contact the manager if you think this is incorrect.

Need more help?

If you are still having trouble, contact Easy Employer Support and provide your organisation name and a screenshot of the issue.

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